If you’re thinking about working in private security, you’ve probably heard people mention needing a “guard card.” But what exactly is it, and do you really need one?
A guard card is basically your license to work as a security guard in California. Without one, you can’t legally take any security job in the state—whether it’s part-time at a shopping mall or full-time at a corporate office.
In this guide, we’ll break down what a guard card is, how to get one, what it costs, and how long the whole process takes.
What Is a Guard Card, Exactly?
A guard card is a state-issued license that allows you to work as a private security guard in California.
In California, the guard card is issued by the Bureau of Security and Investigative Services (BSIS). It applies to both part-time and full-time security officers, and you need it before you can legally step onto any security post.
The card proves two things: that you’ve completed the required training, and that you’ve passed a background check. Think of it like a driver’s license, but for security work.
Here’s something that trips people up: the basic guard card only authorizes you to work as an unarmed security guard. If you want to carry a firearm while on duty, you’ll need an additional permit on top of your guard card. We’ll get into that more later.
Guard Card vs. Armed Security License: What's the Difference?
This is where people get confused, so let’s clear it up.
Basic Guard Card = Unarmed Security Only
With just a guard card, you can work as an unarmed security officer. That means you can patrol properties, monitor access, respond to incidents, and do pretty much any standard security job—just without carrying a weapon.
Armed Security License = Guard Card + Firearms Permit
If you want to work as an armed security guard, you need both:
- Your basic guard card (same as everyone else)
- An Exposed Firearms Permit (the add-on that lets you carry a gun on duty)
The armed permit requires extra training, stricter background checks, and regular shooting qualifications. If you’re interested in pursuing this path, you can learn more about armed security training in California and what it takes to get certified.
Most people start with unarmed work to get experience before pursuing armed certification.
| License Type | What You Can Do | What You Need |
|---|---|---|
| Basic Guard Card | Work as unarmed security guard | 40 hours training + background check + $50 fee |
| Armed Security License | Carry a firearm while on duty | Guard card + 14 hours firearms training + range qualification + $100 fee |
What Does a Guard Card Look Like?
A California guard card is a wallet-sized photo ID. It includes your name, photo, license number, expiration date, and the BSIS logo.
It’s not flashy—just official proof that you’ve met the state’s requirements to work in private security. You’re required to carry it whenever you’re working a security job.
Some employers might also ask for a digital copy, which you can access through the BSIS online portal once your card is issued.
How Much Does a Guard Card Cost?
Bottom line: Expect to spend between $180 and $330 for your guard card, depending on the training provider you choose.
Here’s the breakdown:
| Expense | Cost | What It Covers |
|---|---|---|
| Training (40 hours) | $100 – $200 | Required courses from BSIS-approved school |
| Fingerprinting (Live Scan) | $30 – $80 | Background check processing |
| BSIS Application Fee | $50 | Paid when submitting your application |
| Total | $180 – $330 | Everything you need to get licensed |
Some training schools bundle everything into one package, which can save you a little money. It’s worth shopping around and comparing prices.
Going for armed certification? Add another $200-$500 for firearms training, plus a $100 application fee for the Exposed Firearms Permit. Total investment for both licenses runs about $480-$930.
How Long Does It Take to Get a Guard Card?
Most people get their guard card within 6 to 10 weeks from start to finish.
Here’s the realistic timeline:
| Step | Time Required |
|---|---|
| Complete training | 3-5 days |
| Application processing | 1-2 weeks |
| Background check | 4-8 weeks |
| Card arrives in mail | 1-2 weeks |
| Total | 6-10 weeks |
The background check is usually the longest part of the process. It can take longer if you’ve lived in multiple states or if there’s something in your history that needs extra review.
Some people get approved faster, others wait a bit longer. If you need to start working by a certain date, give yourself plenty of cushion time.
Guard Card Training Requirements
Before you can apply for a guard card, you have to complete 40 hours of training through a BSIS-approved school. This training is split into two courses:
Powers to Arrest Training (16 hours)
This course covers your legal authority as a security guard. You’ll learn when you can detain someone, what you can and can’t do legally, and the difference between security guard powers and police powers.
General Security Training (24 hours)
This covers everything else: how to write reports, handle emergencies, observe and document incidents, communicate professionally, and basically do the job without getting into legal trouble.
Most training schools offer intensive programs that allow you to complete all 40 hours over a long weekend or a few evenings during the week. Some schools offer online options; however, you’ll want to verify that they’re BSIS-approved.
After completing training, you’ll receive certificates that you’ll need when submitting your application.
Basic Requirements You Must Meet
While training is the main requirement, there are a few other boxes you need to check:
- Be at least 18 years old (some positions require 21+)
- Pass a criminal background check (serious convictions can disqualify you)
- Have legal authorization to work in the U.S.
- Complete the required 40-hour training
- Submit fingerprints for background screening
Violent felonies, serious drug crimes, and certain offenses involving violence or dishonesty typically result in disqualification. Some misdemeanors might not disqualify you, especially if they’re old or minor. BSIS reviews each application individually.
If you’re worried about something in your background, it’s worth talking to a training provider before enrolling. They can usually give you realistic guidance about whether a past issue will prevent licensing.
How to Get Your Guard Card: Step-by-Step?
Ready to get started? Here’s the process from beginning to end.
Step 1: Complete Your Training
Find a BSIS-approved training school and enroll in the 40-hour security guard course. Most schools let you complete this over a few days or evenings.
Make sure the school is actually approved by BSIS—not all training providers meet the state’s requirements.
Step 2: Get Fingerprinted
After training, you’ll need to visit a Live Scan location for digital fingerprinting. These locations are all over California—you can find one near you through the state attorney general’s website.
The fingerprints get sent directly to BSIS and the FBI for your background check. This usually costs $30-$80 depending on location.
Step 3: Submit Your Application
Go to the BSIS online portal and submit your guard card application. You’ll need:
- Your training completion certificates
- Proof of Live Scan fingerprinting
- $50 application fee
- Personal information (social security number, address history, etc.)
The application is entirely online now, which makes the process much faster than it used to be.
Step 4: Wait for Approval
BSIS will review your application and run your background check. This typically takes 4-8 weeks, though it can vary depending on how complex your background is.
You can track your application status through the BSIS online portal.
Step 5: Receive Your Card
If approved, BSIS will mail your guard card to the address you provided. Once you have it in hand, you’re legal to work as a security guard in California.
Your card is valid for two years; after which you’ll need to renew it.
Where Do Security Guards Typically Work?
Once you get your guard card, you’ll have plenty of job options across different industries. Many new guards start in entry-level positions at:
Retail and Shopping Centers
Retail security at shopping malls is a common starting point for newly licensed guards. You’ll handle loss prevention, customer safety, and general property monitoring.
Warehouses and Distribution Centers
Warehouse security positions often require just your basic guard card and offer steady hours. You’ll monitor access points, patrol the facility, and protect equipment and inventory.
Office Buildings
Corporate offices need guards for lobby security, visitor management, and after-hours patrols. These positions typically offer regular schedules and professional environments.
Healthcare Facilities
Hospitals and medical offices hire security guards to manage visitor access, respond to emergencies, and maintain safe environments for patients and staff.
Whether you’re training to become a security guard in Sacramento or anywhere else in California, the guard card requirements are the same statewide. All security positions across the state require valid BSIS licensing before you can start work.Yes—the security industry continues growing driven by rising security concerns, urban development, client demand for transparency and technology, and opportunities in specialized niches.
Success requires a professional approach, including understanding licensing and operational requirements, delivering consistently excellent service, implementing modern technology, hiring quality personnel, marketing effectively, and operating with integrity.
How to Renew Your Guard Card?
Guard cards expire every two years. Renewal is simpler than the initial application, but you still need to stay on top of it.
Start your renewal about 60 days before your expiration date. If your card lapses, you’ll have to start completely over with all the training and fees.
The renewal process includes:
- Submitting a renewal application through BSIS
- Paying a $50 renewal fee
- Completing any required continuing education
- Passing another background check
For armed security guards, renewal also requires re-qualifying with your firearm at a shooting range.
Can You Get a Guard Card with a Criminal Record?
It depends on the nature and timing of your convictions.
Non-violent misdemeanors from years ago might not disqualify you, especially if you’ve completed probation or had the record expunged. More serious or recent convictions will likely delay or prevent approval.
Crimes that typically result in disqualification:
- Violent felonies
- Serious offenses against persons
- Major drug crimes
- Crimes involving theft or dishonesty
Important: Don’t lie on your application. Being dishonest will result in automatic denial and could ban you from the industry permanently. Always be upfront about your criminal history—BSIS will find out anyway through the background check.
If you’re unsure whether something in your past will disqualify you, talk to a BSIS-approved training school before paying for classes.
Guard Card Equivalents in Other States
While this guide focuses on California’s guard card system, it’s worth noting that other states have similar licensing requirements—they just call them different things.
For example:
- Nevada uses the term “Work Card”
- Florida calls it a “Class D License”
- Illinois issues a “PERC Card”
- Texas has a “Security Officer License”
The core concept is the same across states: you need official licensing before working in private security. However, California doesn’t offer reciprocity with other states, so even experienced guards from elsewhere need to get a California guard card before working here.
Do You Need a Guard Card for Part-Time or Event Security?
Yes. California requires a valid guard card for all security work, regardless of whether it’s full-time, part-time, or just covering special events on weekends.
If you’re working security—even for just one shift—you need that card. There are no exceptions for temporary positions or event-only work.
Companies that hire security personnel for events, businesses, or residential properties only work with properly licensed guards. It’s not just company policy—it’s California law.
Frequently Asked Questions
How long is a California guard card valid?
Two years from the date it’s issued. You need to renew before it expires because if it lapses, you’ll have to repeat all the training and start the application process over from scratch.
Can I work while my application is pending?
No. You must have your guard card in hand before you can legally work any security job in California. Working without a valid license is illegal and can result in criminal charges.
What’s the difference between a guard card and a security license?
They’re the same thing. “Guard card” is the term California uses, but other states might call it a security license, registration card, or work card. They all serve the same purpose.
Can I use my California guard card in other states?
Usually not. Most states don’t offer reciprocity, which means you’ll need to meet that state’s specific licensing requirements if you move or want to work across state lines.
How much do security guards make in California?
Pay varies by location and whether you’re armed or unarmed, but unarmed guards typically earn $16-$22 per hour, while armed guards make $20-$30+ per hour. Some specialized positions pay more.
Do I need to take a test to get my guard card?
Not a state exam, but your training courses will include tests to ensure you understand the material. You need to pass these to receive your training certificates, which are required for your application.
What happens if I lose my guard card?
You can request a replacement through the BSIS online portal. There’s a small fee (usually under $30), and they’ll mail you a new card.
Can I get my guard card online?
You can complete some of the training online through approved providers, and the application process is entirely online. However, fingerprinting must be done in person at a Live Scan location, and armed training requires in-person range time.
Getting Started: Your Next Steps
If you’re ready to pursue a career in private security, here’s what to do:
- Research BSIS-approved training schools in your area and compare prices
- Check your background honestly to make sure there’s nothing that would disqualify you
- Budget for the costs ($180-$330 for guard card only)
- Plan for the timeline (6-10 weeks from training to receiving your card)
- Consider your long-term goals (armed vs. unarmed, full-time vs. part-time)
The security industry in California has a steady demand for reliable, professional guards. Getting your guard card is the first step toward entering a field with consistent work opportunities and room for advancement.
Whether you’re looking to start your security career or need to hire licensed security professionals for your business, having the right credentials makes all the difference. A valid guard card isn’t just a legal requirement—it’s proof of professional training and commitment to the field.
Ready to take the next step? Start by finding a BSIS-approved training program near you and begin the process. Within a couple of months, you could be working in one of California’s fastest-growing industries.
